Hinton Community School District

 

Monday April 10, 2006

REGULAR  MEETING

The April 2005-2006 regular board meeting of the Hinton Community School District Board of Directors was held in the school library on Monday April 10, 2006 at 7:05 p.m.

 

 

BOARD MEMBERS

Members Present:

Lynette Blanchard

Steve Eddy

Michelle Rodgers

Ed Vondrak

Kenny Hoefling

 

 

SUPERVISORS

PRESENT

Al Steen, Superintendent

Bruce Fey, Business Manager, Board Secretary/Treasurer

Sue Martens, MS/HS Principal

Pete Stuerman, Elementary Principal

Jane Krehbiel, Curriculum Director

Dave Attrill, Technology Coordinator

 

 

VISITORS PRESENT

Kevin Held

 

 

 

CALL TO ORDER

Having determined a quorum was present, board President Rodgers called the meeting to order.

 

 

WELCOME VISITORS

PUBLIC INPUT

Board President Rodgers welcomed the visitors and asked for any comments on a non agenda item. Mr. Held reported that dumping of waste concrete and other materials has been occurring on the private property to the south of the front parking lot. He requested that this be stopped and that what is there be cleaned up. Board President Rodgers assured Mr. Held that this would be taken care of.

 

 

CONSENT ITEMS

Agenda: Motion by Vondrak, second by Hoefling, it was RESOLVED: To approve the agenda with the following additions. Discussion item 8d. volleyball camp/Northwestern coach and Discussion item 8e. emergency warning system pole.

Motion carried 5 to 0

 

 

 

Minutes: Motion by Vondrak, second by Eddy, it was RESOLVED: To approve the minutes of the March 20, 2006 work session and regular board meeting.

Motion carried 5 to 0.

 

 

 

Monthly Claims: Motion by Blanchard, second by Vondrak, it was RESOLVED: To approve the following fund disbursements: General Fund $50,159.30, Management Levy Fund $719.10, Before and After School Fund $614.08, Pre-School Fund $591.77, Agency Funds $1,165.02, Physical Plant and Equipment Fund $1,400.00, Capital Projects Fund $60,833.42, Debt Service Fund $72,037.50 Nutrition Fund $16,288.81 and Activity Fund $31,192.68. The total of all fund disbursements $235,001.68.

Motion carried 5 to 0.

 

 

 

Financial Reports: Motion by Hoefling, second by Blanchard, it was RESOLVED: To approve the monthly financial reports.

Motion carried 5 to 0.

 

 

REPORTS

None

PUBLIC INPUT

Board President Rodgers asked for comments regarding the proposed parking lot construction. Mr. Held asked what the plans were for parking and who would be using the parking area. Mr. Steen gave an overview of the plans for construction and use of the lot.

 

 

ACTION ITEMS

Approve Resignations: Motion by Eddy, second by Vondrak, it was RESOLVED: To approve Jennifer Holtgrew’s resignation as presented.

Motion carried 5 to 0.

 

 

 

Approve Resignations: Motion by Blanchard, second by Hoefling, it was RESOLVED: To approve the resignation of Will Baumann as presented.

Motion carried 5 to 0.

 

 

 

Approve contract:  None

 

 

 

Approve 2006-2007 budget: Motion by Vondrak, second by Hoefling it was RESOLVED: To approve the 2006-2007 school budget as presented by the superintendent.

Motion carried 5 to 0.

 

 

 

Approve graduates: Motion by Hoefling, second by Vondrak it was RESOLVED: To approve the enclosed list of graduates, with the stipulation that they meet all graduation requirements.

Motion carried 5 to 0.

 

 

 

Approve Modified Allowable Growth Resolution for GAAP.: Motion by Vondrak, second by Eddy it was RESOLVED: The Board of Directors of the Hinton Community School hereby approve a request for Modified Allowable Growth to the School Budget Review Committee in the amount of $358,404 for the increased expenditure cost of converting to Generally Accepted Accounting Principles incurred by the school district by such conversion.

Motion carried 5 to 0.

 

 

 

Approve ISCAP Resolution: Motion by Blanchard, second by Vondrak it was RESOLVED: To approve the ISCAP supplemental resolution authorizing and providing for the issuance, and authorizing and directing the final terms and conditions of the sale and delivering of Warrants evidenced by Warrant Certificates of the Fiscal Year ending June 30, 2007 and amending the Master Resolution.

Motion carried 5 to 0.

 

 

 

Approve front entryway replacement bid: Motion by Vondrak, second by Eddy it was RESOLVED: To reject all bids for the project and to table the project to a later date.

Motion carried 5 to 0.

 

 

 

Approve student management software purchase: Motion by Hoefling, second by Blanchard it was RESOLVED: To approve the purchase of a new student management system as recommended by the administration.

 

Mr. Attrill responded to the boards questions about the need for a new system describing it as a more user friendly, web based application that will allow more on line information for parents. He stated the LeMars school district is in the process of installing this system.

Motion carried 5 to 0.

 

 

 

Approve drill team fundraiser: Motion by Vondrak, second by Blanchard it was RESOLVED: To approve the drill team fundraiser as presented by the drill team coach.

Motion carried 5 to 0.

 

 

FUTURE AGENDA TOPICS

The board requested to have a plan for classroom lighting renovations be brought back to them at a future meeting.

 

 

 

DISCUSSION ITEM

The board discussed several options to resolve the property line issues between the school and the Held property. The board favored having a letter of understanding drawn up for both parties to sign which states the fences will stay where they are for now but by doing so will not establish a new property line. The property line as shown on the survey will remain the property line. The board instructed Superintendent Steen to proceed with negotiations with the Held property owners.

 

 

 

The board would like to proceed with hosting a morning coffee in honor of the teachers on Wednesday morning May 3rd.  This would be in conjunction with teacher appreciation week.

 

 

 

The board discussed having the Northwestern College coach provide a volleyball camp including our athletes in the Hinton facility. They instructed Mr. Steen seek an arrangement where the district would share in the proceeds from the camp.

 

 

 

Mr. Steen informed the board that the city has requested they be allowed to erect a pole on school property which would support an emergency warning system siren for bad weather warnings. The board instructed Mr. Steen to proceed with the arrangements, at the city’s expense, as it would provide additional warning and protection for students and staff.

 

 

 

Board President Rodgers passed out the superintendent evaluation forms to the board members and asked them to complete and return them by May 8, 2006.

 

 

DATES TO REMEMBER

April 14 and 17 No school Easter break.

May 15th – Regular Board Meeting – 7:00 p.m.

 

 

ADJOURNMENT

Motion by Eddy, second by Hoefling, it was RESOLVED: To adjourn the meeting at 8:00 p.m.

Motion carried 5 to 0.

 

 

 

_______________________      _____________________

 

Board President                            Board Secretary